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Office Assistant

ElderNet of Lower Merion and Narberth provides a safety net for older adults and disabled adults to help them remain in their homes with dignity and strengthens food and financial security for all community members in need of support.  

ElderNet of Lower Merion and Narberth believes that each employee makes a significant contribution to our success and that the assigned responsibilities should not limit their contribution.  For this reason, the position description is designed to outline primary duties, qualifications, and job scope but not limit the incumbent nor the organization to just the work identified.  We expect that each employee will offer his/her services whenever/wherever necessary to ensure the success of our endeavors.

Full Job Description

ESSENTIAL FUNCTIONS

The Office Assistant is responsible for performing administrative activities that support ElderNet’s staff, Board, participants, and greater community.  The Office Assistant will oversee the front office and perform all general administrative functions.

KEY RESPONSIBLIITIES

1. Oversee and support all administrative duties in ElderNet’s office and ensure the office is operating smoothly.

2. Manage office supplies inventory and place orders, as needed.

3. Greet visitors and walk in guests.

4. Answer phone calls and direct them to the appropriate staff person

5. Receive and sort incoming mail and deliveries; manage outgoing mail

6. Develop and implement office policies and procedures, in collaboration with the Executive Director.

7. Assist with office layout planning and office moves.

8. Identify opportunities for process and office management improvements.

9. Provide other administrative support, such as scheduling meetings, disseminating meeting documents, maintaining calendars, doing research, managing bulk mailings, and creating reports.

This description contains the information and facts considered necessary to reflect the duties of this position accurately. It should not be regarded as a detailed description of all the work requirements to be performed but indicates the kinds of tasks and level of responsibility required by the position. The Executive Director or his/her designee will have the prerogative of adding or deleting responsibility as circumstances may require.

WORKING CONDITIONS

Hours: Full-time, 37.5 hours per week;

Location: 9 S. Bryn Mawr Avenue, Bryn Mawr, PA 19010

QUALIFICATIONS

  • Bachelor’s Degree in business administration, communications, or related field preferred.
  • 3 or more years in an office setting
  • Self-motivated team player who can interact productively and positively with others, but also be able to work independently
  • Strong organizational skills, detail-oriented, self-starter, and self-directed work habits
  • Ability to foster relationships with diverse populations
  • Flexibility, adaptability, and creative problem-solving skills
  • Ability to communicate well with all ages, written and orally
  • Proficiency in Microsoft Office applications
  • Ability to organize and keep accurate records
  • Valid Driver’s License and good driving record
  • Personal vehicle or access to independent transportation
  • Proof of motor vehicle insurance

Job Type: Full-time

Pay: $30,000.00 – $35,000.00 per year

Benefits:

  • Flexible schedule
  • Health savings account
  • Paid time off
  • Retirement plan

Schedule:

  • 8 hour shift
  • Monday to Friday

COVID-19 considerations:
We require that all staff are vaccinated against COVID-19.

Work Location: One location

Please apply through Indeed HERE

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